Understand Your Bus
Rental Costs
One of the most important parts of planning your group trip in Tulsa will be knowing the costs of your bus rental service and setting your budget. For the most accurate price point and a free quote, contact us today at (539) 233-5981 and speak with a reservation representative about your trip. However, before you call, if you want to organize a plan and get an idea of what to expect, this chart outlines estimated prices for our popular bus models in Tulsa:
|
Bus Type
|
Per Hour
|
Per Day
|
Per Mile
|
|---|---|---|---|
|
Charter Bus
|
$140 - $180
|
$1,300 - $1,700
|
$4.60 - $5.50
|
|
Minibus
|
$130 - $150
|
$1,225 - $1,500
|
$4.40 - $5.30
|
| Bus Type | Charter Bus | Mini Bus |
|---|---|---|
| Per Hour | $140 - $180 | $130 - $150 |
| Per Day | $1,300 - $1,700 | $1,225 - $1,500 |
| Per Mile | $4.60 - $5.50 | $4.40 - $5.30 |
Please note that the above table is just an estimate of Tulsa bus rental prices and your quote will depend on a variety of factors, such as seasonal demand. Hourly rentals must be rented for a minimum of five hours and may be subjected to extra fees for mile overages.
How We Calculate The cost of Your Charter Bus Rental
Your final charter bus price quote is determined by a variety of specific factors related to your trip. The type of bus your rent, the duration of your trip, and the time of year will all influence the total cost you’ll need to budget for:
Time of Year
Demand for charter bus rentals varies throughout the year. The highest demand is typically between April and June, which is a popular season for student transportation to school events like graduations, dances, and field trips. You’ll also want to book a charter bus a couple of months before major holidays or city events, like sporting events and corporate conventions.
Number of Passengers
Your headcount will determine the type of bus (or buses) you’ll need for your trip. Groups with fewer than 25 people can ride in a compact minibus, like the 18-passenger bus rental. Larger groups—or groups who need extra space for luggage and/or equipment—should opt for a 56-passenger motorcoach.
Distance/Time Traveled
The overall mileage of your trip, or total time on the road, will affect your price quote. In general, you can expect short, local trips to be priced per hour (with a 5-hour minimum) and long-distance trips to be priced by the day or mile.
Additional Costs
Please note there are also other transportation costs not included in your quote that you may need to budget for, like road tolls along your route and parking fees at your destination(s). If you’re planning an overnight or multi-day trip, you’ll also need to budget for your driver’s hotel accommodations. Also, while a driver’s tip isn’t required, it’s industry standard to give your charter bus driver 5-10% of the cost for a successful job.
Before you call us at (539) 233-5981 for a quote, you can apply the above factors to your specific trip and get a general idea of what to budget for. Interested in reading some applicable, real-life examples? Browse the scenarios below to better understand how Tulsa bus rental prices are applied to bus trips with us.
Renting a Private Shuttle for a Multi-Day Business Trip
A team of 12 colleagues is arriving in Tulsa to attend a major industry event during the summer. Instead of using rideshares or renting separate cars, the team leader opts for a private corporate shuttle to use for their four-day trip. An 18-passenger minibus rental for four days of travel is quoted at $4,900, and this covers an airport pick-up/drop-off, daily travel between the hotel and convention venue, plus transportation to meet-ups and dinner events in the evening. They also budget at least $40 per day for parking during the day at their hotel and a 10% tip for their professional driver.
Transporting Your Sports Team to an Out-of-State Tournament
A high school baseball team is gearing up to compete in an out-of-state weekend tournament in June, and the coach wants to book a private bus so that everyone can travel together. A 56-passenger motorcoach is the perfect size for transporting a sports team comfortably for a three-day trip and has plenty of space for athletes to store personal luggage and sporting equipment in overhead compartments and in the undercarriage storage bay.
Due to booking during the high-demand spring season, they are quoted $5,100 for the trip, which includes a six-hour, long-distance ride on Friday and Sunday, plus transportation to and from the hotel and the sports complex on Saturday. The coach also budgets about $200 for two nights of hotel accommodations for the bus driver, plus a 10% tip.
Booking Shuttle Service For Your Wedding Guests
An engaged couple in Tulsa is organizing a grand Autumn wedding event and expects about 100 guests to attend on the big day. When they call Tulsa Charter Bus Co to book a wedding guest shuttle service, they discuss a busy itinerary that includes an evening ceremony at 5:00 PM and a reception ending around 11:00 PM. All of their guests will be staying at the same hotel, so their representative suggests booking three 25-passenger minibus shuttles to operate on a loop—plus an additional, private minibus just for the bride, groom, and wedding party.
They will begin transporting guests to the ceremony location at 4:00 PM and anticipate return trips beginning at 10:00 PM, possibly extending until 12:00 PM. They also want to keep at least one vehicle available on demand for any guests (especially elderly guests or guests with children) to make a trip back to the hotel at any time they may need. For four minibuses operating for about eight hours, they are quoted $4,480. They also budget a 10% trip for each of the drivers.
